Purchasing / Office Management
Senior Administration role. Busy with piles of responsibility. 2iC to Management
Bring your brilliant all-round Purchasing, Administration &
Office support skills
Join a Leading Manufacturing business &
great bunch of people
Based in Mt Wellington my client is a leading manufacturer and supplier to the plastics industry of New Zealand.Motivated by excellence, they provide innovative and customized solutions to their clients and offer the very best possible service levels in their industry sector. They have been in business in New Zealand for over 50 years and provide a high performing, stable and very friendly company culture.
On their behalf we are searching for a key office support person, to play an integral role in support to their management team. This is a very busy, multifaceted position, which involves very strong administration and communication skills. It has components of Purchasing, Inventory Control, Administration, Project work, Management Support, and some basic accounts.
The core function of this role will be a Purchasing function. We need someone who will be responsible for managing the entire purchasing function. From managing inventory levels, to placing orders on suppliers, and all the steps in between, right through to delivery. You will need to ensure that all raw materials are available, so that the manufacturing operation is consistently supplied.
You will be working across all office functions and will end up mastering each area, so that you can be an effective support to the whole team, but particularly the Country Manager. In his absence, we need someone who will proactively take a leadership role to ensure that the operation runs like clockwork. With this in mind, we seek someone with a sharp mind, and a thirst for learning. Someone who can carve out their own day, balancing their own duties, while supporting the needs of the business. You will have good analytical and problem-solving skills and will want to take ownership.
Preferably you will have worked in a manufacturing environment and will understand the importance of developing strong workflow processes.
Duties will include, but not limited to:
Maintain raw material, packaging &
consumables inventory, ensuring timely, and cost effective, supply of all.
Place purchase orders on suppliers and follow through to fulfillment of the order
Maintain optimal stock levels, ensuring effective replenishment
Track and manage expected delivery dates with shipping agents, fulfil associated documentation
Proactively communicate with all internal departments
Approve all vendor invoices for payment. Check discrepancies
Ensure 3PL inventory is reconciled. Identify inventory inaccuracies
Maintaining ERP system across all functions, including pricing, customer &
supplier information, quotes, &
Liaise with sales team to monitor and forecast upcoming levels of demand
Monitor and forecast any notable price variances.
Perform cost analysis and identify opportunities for savings
Build successful relationships with both internal and external customers and service providers.
Assist with effective contract management across the business with regular reviews
Troubleshooting for 3rd party support including accounts payable, account receivable
Management and support for company consumables including trade supplies
Provide support to the Country Manager and broader team as require
Undertaking project work.
Experience across office support functions, from within a manufacturing industry
Experience in fulfilling Purchasing / Inventory processes
An accounting understanding to support day to day tasks. i.E;
AP, Invoicing, Credits,Reconciliations
A good financial understanding
A strong numerical ability and analytical skills.
Well-developed computer skills, with confidence in Word, Outlook &
ERP experience, preferably SAP experience will be beneficial
Effective communication with both suppliers &
the internal team alike.
Proactive approach, super organised, strong time management and prioritisation skills
Adopts a ?can-do?, solution focused attitude
Thrives on a busy environment, is self-motivated and enjoys working in a team
Lateral thinker - able to work through any issues as they arise. ? KEEP CALM and CARRY ON
Desire to exceed expectations with very good follow up skills
A great team player and a definite sense of humour.
Experience in another senior support role of 8+ years.
In return this company offers:
A great team environment, excellent company culture. AWESOME Boss!
A position with piles of variety, responsibility and stimulation
A busy position that will keep you challenged and interested and your brain ticking over.
Renumeration to reward a Senior level Support function
The ideal background would be someone who had had a wide variety of administration / office experience, with a skillset that includes the purchasing function. (Please do not apply if you have no purchasing experience).
This is a brilliant opportunity to carve out a really cool role in a company with a friendly/ family culture.
Please apply via Seek or to Lisa Baggaley at Kings Recruitment in confidence to email@example.com
We apologise in advance. Only short-listed applicants will be contacted, and this will happen within one week of your application.LB - PURCHASING / OFFICE MANAGEMENT- This is the one you have been waiting for!